On Monday, August 30th, the UConn Archives & Special Collections reopened to the public for onsite research visits. We have made some changes to our service model to respond to current university and state mandates regarding COVID-19 conditions and to best serve our community. Check our Fall 2021 Reopening notice for details, including how to schedule research visits, information about facilities work which may impact access to our collections, and how to get support for your research (onsite and online). If you have any questions regarding our reopening or reproduction service, please email us at archives@uconn.edu

The University of Connecticut requires that all visitors, faculty, staff, and students wear masks indoors, regardless of vaccination status. ASC staff will gladly provide masks to researchers as necessary.  

We have introduced capacity limits and distancing protocols in the reading room. Once capacity has been reached, our appointment scheduling system will indicate that no more appointments can be accepted for that day.  If you know specifically what materials you want to view please fill out and submit our Call Slip before you visit, so that we may have the items ready for you.

If you are feeling unwell, please stay home. ASC staff will be happy to work with you to reschedule your visit or provide virtual research assistance. 

Our materials do not circulate and must be viewed in the John P. McDonald Reading Room, under guidelines that help ensure the safety and security of materials. 

All researchers must schedule an appointment before accessing materials. Please see our Reading Room Policies for additional guidance.

 

Reproduction of materials policy

Reproductions of items from the collections are made available for one-time use for research, teaching and private study and may not be further copied or made available to another researcher or repository without prior permission. Permission to publish or otherwise use reproductions for a commercial purpose must be obtained in writing from Archives & Special Collections and the copyright holder. Each researcher must assume full responsibility for any legal questions that may arise as a result of use of reproductions.

We reserve the right to refuse to reproduce materials in our collections if they might be damaged by the reproduction process, if the intellectual integrity of the collection will be jeopardized, or if reproduction is restricted by United States Copyright Law or by donor agreement.

 

Procedure for Requesting Reproductions

To request reproductions, complete and submit the Reproduction Request Form, including a description of the item(s) and the service you are requesting.

 

Reproduction Services and Fees

The following services are offered for offsite researchers and when higher quality reproductions are required. Fees for reproduction are subject to change without notice. Rush services are not available. All requests are reviewed by staff prior to submission to the reproduction service. Requests are filled in the order received and fulfilled within 15 working days of submission.

Digital files per exposure:

PDF (from flat material up to 11 x 17, photographic prints, bound volumes), low resolution PDF suitable for textual/visual reference: $.25
TIFF (from flat material up to 11 x 17, photographic prints, negatives and transparencies)

  • High resolution scan: TIFF, 300 ppi, color, suitable for print publication or high quality printout. $7.00
  • High resolution scan: TIFF, 600 ppi, color, suitable for detailed study. $10.00

Audio/video reproduction services are available upon request. Some services are processed through outside labs and fees vary. Contact archives@uconn.edu for further information and to request a quote.

 

Commercial Use Fees

Commercial use of reproductions of Archives & Special Collections materials is subject to approval and fees may be charged for such use. Permission to use reproductions must be obtained in advance and in writing from Archives & Special Collections by completing the Reproduction Request Form. Fees are assessed in addition to reproduction costs, are for non-exclusive use and are separate from any which might be assessed by the copyright holder. Only those images actually used in publication are subject to commercial use fees. Commercial use fees are waived for scholarly and non-profit publishers.

Books, Guides, Brochures per image
1-5,000 copies $25
5,001-10,000 copies $50
10,001-25,000 copies $75
Over 25,000 copies $100

Magazines, Periodicals per image
Under 50,000 circulation $50
50,001-100,000 circulation $75
Over 100,000 circulation $100

Broadcast Media and Digital Distribution per image
Motion picture, Television $100
CD-ROM, DVD (1-5,000 copies) $25
CD-ROM, DVD (5,001 to 25,000 copies) $50
CD-ROM, DVD (25,001 or more copies) $75
Internet (1 year use) $100

Other per image
Display in commercial offices, stores, restaurants $75
Advertising $100
Merchandise (up to 1,000 units/copies) $25
Merchandise (1,001 to 5,000 units/copies) $50
Merchandise (5,001 to 10,000 units/copies) $75
Merchandise (10,001 or more units/copies) $100

 

Self-Service Photography Guidelines

Self-service photography for personal reference purposes is permitted for certain collections. Photographs taken may not be further copied or made available to another researcher or institution without prior permission. Permission to publish or use reproductions for any commercial purpose must be obtained in writing. Photographs taken in the Reading Room are subject to copyright, privacy, and data protection legislation.

You must switch any sounds off on your camera or device, and you must not use the flash. Materials must remain in their folder, Mylar sleeve, or book cradle. Consult with ASC staff to arrange use of the copy stand. If you need a high-resolution scan of an item, please place an order for a PDF or high-resolution scan through our reproduction service. ASC staff reserves the right to deny self-service photography requests.

 

Notice: Warning Concerning Copyright Restrictions 

The copyright law of the United States (Title 17, United States Code) governs the making of
photocopies or other reproductions of copyrighted material. Under certain conditions specified in the law, libraries and archives are authorized to furnish a photocopy or other reproduction. One of these specified conditions is that the photocopy or reproduction is not to be “used for any purpose other than private study, scholarship, or research.” If a user makes a request for, or later uses, a photocopy or reproduction for purposes in excess of “fair use,” that user may be liable for copyright infringement. This institution reserves the right to refuse to accept a copying order if, in its judgment, fulfillment of the order would involve violation of copyright law.

We allow a camera phone, tablet computer, or basic digital camera to take still images. We do not allow:

  • Handheld scanners (including scanning apps on smartphones)
  • Bridge or super-zoom compact cameras
  • Professional photography equipment
  • Tripods

 

Publication & Licensing

Permission to examine materials is not an authorization to publish from them. Permission to publish or otherwise use reproductions for a commercial purpose must be obtained in writing from Archives & Special Collections. An application for permission to publish should identify the items to be published. Researchers who plan eventual publication of their work should inquire about possible copyright restrictions. In the case where the University of Connecticut is not the owner of copyright or literary rights, permission to publish must be obtained from the owner(s) of the copyright. Each researcher must assume full responsibility for any legal questions that may arise as a result of their use of materials. Exclusive rights to examine or publish materials will not be granted.

Researchers using material in a published work are requested to credit Archives & Special Collections, University of Connecticut Library. A free copy of scholarly print publications is to be presented to Archives & Special Collections as soon as the work is completed.