Reproduction Policy

Archives & Special Collections holds many unique items of value to researchers nationally and internationally.  We strive to provide information about our holdings that will answer simple questions or help offsite researchers determine if a trip to Archives & Special Collections is warranted.  It is also our mission to preserve both the physical and intellectual integrity of the collections in our care.

Reproductions are made available for one-time use for research, teaching and private study and may not be further copied or made available to another researcher or repository without prior permission. Permission to publish or otherwise use reproductions for a commercial purpose must be obtained in writing from the University of Connecticut and the copyright holder. Each researcher must assume full responsibility for any legal questions that may arise as a result of use of reproductions.

We reserve the right to refuse to reproduce materials in our collections if materials might be damaged by the reproduction process, if the intellectual integrity of the collection will be jeopardized or if reproduction is restricted by United States Copyright Law or by donor agreement.

Procedure for Requesting Reproductions

To request reproductions, complete and submit the Reproduction Request Form, including a description of the item(s) and the service you are requesting.

To request reproductions by post, mail your request to:

 Archives & Special Collections at the Thomas J. Dodd Research Center
University of Connecticut Library
405 Babbidge Road, Unit 1205
Storrs, Connecticut 06269-1205

For questions regarding availability of items in the collection, services, or any other questions please email:

Payment: Do not send payment in advance. You will receive a bill via email and receive your electronic or digital files after payment.

Reproduction Services and Fees

The following reproduction services are offered for offsite researchers and when higher quality reproductions are required. Fees for reproduction are subject to change without notice. Rush services are not available. All requests for reproduction are reviewed by staff prior to submission to the reproduction service. Requests are filled in the order received and fulfilled within 15 working days of submission.

Digital files per exposure:

PDF (from flat material up to 11 x 17, photographic prints, bound volumes), low resolution PDF suitable for textual/visual reference: $.25
TIFF (from flat material up to 11 x 17, photographic prints, negatives and transparencies)

  • High resolution scan: TIFF, 300 ppi, color, suitable for print publication or high quality printout. $7.00
  • High resolution scan: TIFF, 600 ppi, color, suitable for detailed study. $10.00

Audio/video reproduction services are available upon request. Some services are processed through outside labs and fees vary. Contact for further information and to request a quote.

Commercial Use Fees

Commercial use of reproductions of Archives & Special Collections materials is subject to approval and fees may be charged for such use. Permission to use reproductions must be obtained in advance and in writing from Archives & Special Collections by completing the Reproduction Request Form. Fees are assessed in addition to reproduction costs, are for non-exclusive use and are separate from any which might be assessed by the copyright holder. Only those images actually used in publication are subject to commercial use fees. Commercial use fees are waived for scholarly and non-profit publishers.

Books, Guides, Brochures per image
1-5,000 copies $25
5,001-10,000 copies $50
10,001-25,000 copies $75
Over 25,000 copies $100

Magazines, Periodicals per image
Under 50,000 circulation $50
50,001-100,000 circulation $75
Over 100,000 circulation $100

Broadcast Media and Digital Distribution per image
Motion picture, Television $100
CD-ROM, DVD (1-5,000 copies) $25
CD-ROM, DVD (5,001 to 25,000 copies) $50
CD-ROM, DVD (25,001 or more copies) $75
Internet (1 year use) $100

Other per image
Display in commercial offices, stores, restaurants $75
Advertising $100
Merchandise (up to 1,000 units/copies) $25
Merchandise (1,001 to 5,000 units/copies) $50
Merchandise (5,001 to 10,000 units/copies) $75
Merchandise (10,001 or more units/copies) $100

Self-service Photography

Onsite researchers are encouraged to use their own cameras to make reference copies of original material when condition, format and legal status allows. The following policies apply:
Items to be copied must first be inspected and approved by research room staff.
Personal cameras and tripods must be reviewed and approved by staff before being permitted in the reading room.
Personal cameras and tripods may not be stored overnight in the reading room.
Careful handling of materials is required, such as not exerting excessive pressure or attempting to flatten curled or brittle materials.
Researchers must use existing light to photograph materials, unless using the copy stand. Flash use is not allowed.
Researchers may not stand on chairs or stand or sit on tables.
Materials cannot be placed on the walls or floor.
Gloves must be worn on both hands while handling photographic materials.
Researchers are responsible for obtaining clearance to use copyrighted or other restricted items.

A copy stand is available in the reading room for use by researchers to assist in the photography process. Use of the copy stand is on a first-come, first-served basis. 

Permission to Publish

Permission to examine materials is not an authorization to publish from them. Permission to publish or otherwise use reproductions for a commercial purpose must be obtained in writing from Archives & Special Collections. An application for permission to publish should identify the items to be published. Researchers who plan eventual publication of their work should inquire about possible copyright restrictions. In the case where the University of Connecticut is not the owner of copyright or literary rights, permission to publish must also be obtained from the owner(s) of the copyright. Each researcher must assume full responsibility for any legal questions that may arise as a result of their use of materials. Exclusive rights to examine or publish materials will not be granted.

Researchers using material in a published work are requested to credit Archives & Special Collections, University of Connecticut Library. We request that researchers provide a copy of scholarly print publications as soon as the work is completed.