University of Connecticut University of UC Title Fallback Connecticut

Acquisition Policy

Conditions of acceptance:

Potential acquisitions, transfers, and gifts of collection materials are reviewed on a case-by-case basis by professional staff of Archives & Special Collections.

The terms of acceptance are outlined in the Archives and Special Collections Deed of Gift document and are summarized as follows:

  • Donor represents and warrants that they have the full right, power and authority to give the Property to the University, and that the Property is free and clear of any and all claims, judgments, interests, restrictions, liens, infringements, or encumbrances, and that to the best of their knowledge the Donor has the right to transfer clear title of the Property to the University by this Deed of Gift.
  • Donor represents and warrants that it is the only lawful owner(s) of the Property, or that Donor is fully and legally authorized by the lawful owner(s) of the Property to enter into this Deed of Gift.
  • Donor acknowledges that upon execution of the Deed of Gift, the Property irrevocably becomes the property of the University and that the disposition of the Property is at the University’s sole discretion.
  • Donor acknowledges that researchers who follow rules established by Archives and Special Collections for handling collection materials may have full access to these materials, including the right to make single copies in lieu of note taking, unless limiting conditions are specifically stated by the donor. Unreasonable restrictions on access to donated materials are prohibited, however limited restrictions may be imposed by the donor or repository to protect individual privacy.   
  • If Donor does not transfer to the University of Connecticut Library the copyright and literary property rights in so far as such rights are held by the donor, the University shall have the right to copy, reformat, migrate or otherwise transform the Property in physical and digital form for the purposes of 1) long-term preservation and 2) to support its mission, research and discovery in an educational setting.

Conditions governing retention:

The repository and the donor will agree on the manner in which items that are unsuitable for retention will be treated.  Acceptance of accession is not a commitment to retain the accession in perpetuity.

Exclusions:

Donations will not be accepted on deposit.