Archives & Special Collections Application for Use of Materials

  • RULES GOVERNING THE USE OF MATERIALS
  • Permission to examine materials will be granted to all persons who complete this application form, provide valid picture identification, and agree to abide by the following rules:
    • Permission is granted subject to restrictions that may have been placed on the material by its donors or depositors.
    • Access to unprocessed collections or unprocessed portions of partially processed collections will be at the discretion of Archives & Special Collections.
    • In certain cases, researchers may be required to use reproductions when such are available.
    • When requesting items a separate call slip for each group of materials will be completed.
    • Coats, briefcases, notebooks, purses, and other personal possessions are prohibited in the reading room. Lockers are available for use.
    • Pencils, note paper, laptops, film/digital cameras and tripods and cell phones (must be set to vibrate) may be taken into the reading room. All belongings taken into the reading room are subject to inspection by the staff.
    • Eating and drinking are prohibited in the reading room and reference area.
  • Use of Materials:
    • All materials must be used in the John P. McDonald Reading Room.
    • Researchers are responsible for safeguarding any materials made available for use.
    • Materials may not be leaned on, written on, folded, traced, or handled in any way likely to damage them.
    • Researchers are asked to maintain the established order of materials in folders and boxes and to notify staff if materials are misfiled.
    • Materials should be carefully replaced in folders and boxes so that edges do not protrude.
  • Permission to Publish:
    • Permission to examine materials is not an authorization to publish them.
    • Researchers who plan eventual publication of their work should inquire about possible copyright restrictions. A separate written application for permission to publish must be made to Archives & Special Collections identifying the items to be published. Further permissions to publish must be obtained from the owner(s) of the copyright.
    • Exclusive rights to examine or publish materials will not be granted.
    • Each researcher must assume full responsibility for any legal questions that may arise as a result of use of materials.
    • A free copy of all publications is to be presented to Archives & Special Collections as soon as the work is published.
  • Reproduction:
    • Reproductions are made available for research, teaching and private study.
    • Reproductions are made available for one-time use for the purpose stated in this agreement.
    • Each researcher must assume full responsibility for any legal questions that may arise as a result of use of the reproductions.
    • Reproductions may not be further copied or made available to another researcher without prior permission.
    • Reproductions will not be made if materials might be damaged by the reproduction process or if reproduction has been restricted by donor agreement.
  • Citation:
    The location of materials quoted or referred to in published or unpublished papers should be accurately and precisely cited. Generally the citation for manuscript and archival items follows this example: [Item Description, # : #], [Collection title]. Archives and Special Collections, University of Connecticut Library.

    Examples:
    • David Laine to Edward Ingraham, January 5, 1945, Folder 65, Edward Ingraham Papers. Archives and Special Collections, University of Connecticut Library.
    • Trial brief: “1933-36 Preparation for Aggression”, Folder 7208, Thomas J. Dodd Papers. Archives and Special Collections, University of Connecticut Library.
    • Original mss. sent to printer and returned by E. Wilentz, Folder 350, Charles Olson Research Collection. Archives and Special Collections, University of Connecticut Library.
  • Clicking the "Submit" button indicates you accept and will comply with the following conditions:
    I hereby request permission to examine material held by Archives and Special Collections, University of Connecticut Libraries. In consideration of my being granted permission to examine materials on the terms set forth above, I agree to indemnify and hold harmless the University of Connecticut and its officers, employees, and agents from and against all claims and actions arising out of my use of the material. I have read the rules for use of materials and agree to abide by them.