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General Copyright Statement Regarding Copy & Scanning Services

The Learning Commons desk, located on Level 1 in the Homer Babbidge Library, offers a mediated photocopying, printing, and scanning service (for a fee) to library patrons and library staff. This service supports private study, scholarship, research, and teaching. "Mediated" means that a library staff member makes the reproduction for the requester, either for the requester's convenience or because the requested material is fragile or rare. The UConn Libraries also offer public self-service copiers/printers. The use of copyrighted materials in all formats, including the creation, online delivery, and use of digital copies of copyrighted materials requested via Copy/Scanning Services, must be in compliance with U.S. copyright law and the policy outlined herein.


Copy & Scanning Services and Copyright Law

Reproduction of copyrighted materials by the library's Copy & Scanning Services is governed primarily by the fair use doctrine embodied in Section 107 of the U.S. copyright law and relies upon a four-factor analysis of fair use. In some cases, reproductions may be governed by Section 108 (Limitations on Exclusive Rights: Reproduction by Libraries and Archives).


What May Be Copied

The following may be reproduced and distributed through the IT Services Desk's mediated copy and scanning service:

  • Entire works or sections of works that are in the public domain
  • Entire works or sections of works by the U.S. government
  • Entire works or sections of works used with permission (obtained in writing) from the copyright holder
  • Entire works or sections of works used under the provisions of Section 108 (Reproduction by Libraries and Archives)
  • Portions of books, journal issues, and other print resources that meet a reasonable determination of fair use
  • Works used under the provisions of a contract or license agreement; such agreements may differ from, and often take precedence over, what is allowed under copyright law
  • Copyrighted works owned by the UConn Libraries or another library, where the library has first determined, on the basis of a reasonable investigation, that the copyrighted work cannot be obtained at a fair price. (The library may require the user to provide evidence of this reasonable effort.)
  • When reproducing unpublished materials, including UConn theses and dissertations, it is important to determine whether institutional restrictions on the use of the material apply.
The following materials generally will not be reproduced:
  • Musical works; pictorial, graphic, or sculptural works; or motion pictures or audiovisual works, except audiovisual works dealing with news and pictures and graphics published as illustrations, diagrams, or similar adjuncts to works that can be copied. (E.g., if an article can be copied, then the illustration or diagram in the article can also be copied.) Exceptions may include qualifying uses for university-related instructional or scholarly purposes, under fair use.
  • Items restricted by law or policy from being reproduced. See Learning Commons copy restrictions.

Library staff reserve the right to refuse or otherwise limit requests if, in their judgment, the requested materials and/or intended use would exceed fair use or otherwise constitute copyright infringement.

The following standards will be applied when reproducing copyrighted materials.


User's Responsibilities

  • Users should request copies of copyrighted works only to serve personal study, scholarship, research, or teaching needs.
  • Users should request only the amount of material needed.
  • Copies of copyrighted materials made available through copy services become the property of the user and should not be reproduced for further distribution under most circumstances. Exceptions to the latter may include qualifying uses for university-related instructional or scholarly purposes under fair use.
  • Whether submitted in person or otherwise, all requests for copies must include a completed registration form containing the user's affirmation of his/her awareness of the copyright law, library policy, and his/her intention to comply with these policies. The registration form will authorize processing of requests in this manner and will contain a "Warning Concerning Copyright Restrictions."


Library's Responsibilities

  • Copying activities will be conducted without any purpose of direct or indirect commercial advantage.
  • The library will not make and distribute copies of copyrighted works if it has notice that the copy will be used for anything other than private study, scholarship, research, or teaching purposes.
  • Library staff will not knowingly engage in related replication or distribution of multiple copies of the same copyrighted material, except where there is a reasonable determination of fair use.
  • Library staff will determine appropriate limits on materials to be reproduced and distributed based on Sections 107 and 108 and internal procedures. The library will consult the patron in making these determinations when necessary.
  • All reproductions will display the copyright notice or be accordingly stamped. See Copyright Notices on Library Reproductions.
  • A "Warning Concerning Copyright Restrictions" sign will be prominently posted at every library location where mediated copying requests are accepted.
  • To obtain the user's affirmation of his or her awareness of U.S. copyright law, library copyright policies, and his/her intention to comply with these policies, the "Warning Concerning Copyright Restrictions" must be printed within a box located prominently on the mediated copying request form.


Content in this page was used or adapted with permission from one or more institutions. Please see acknowledgements.

Information in this page was reviewed and approved by legal counsel. Please see disclaimer. Review date: March 2007.

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