Prepared by Scott R. McEathron, DATE: December 2000,
rev., Fall 2001
DRAFT for review by the Department of Natural Resources Management & Engineering (NRME).
The purpose of this Information and Data Management and Access Plan is threefold. First, it is a tool for the Library to become better informed of the information and data needs of NRME. Second, it will outline how existing local collections, networked electronic services, and document deliveries are being utilized to meet the bibliographic needs of NRME. Third, it may provide the faculty of NRME and the library staff a base for dialog concerning future information needs and areas for cooperation. This plan follows the broad guidelines established in Ownership and Access in a Global Information Market: A Framework for the University of Connecticut Libraries, issued by the Chancellor's Library Advisory Committee in March 1999.
The School of Agriculture and Natural Resources offers three undergraduate major degree programs wherein students may draw primarily on the Department of Natural Resources Management & Engineering courses.
Enrollment, Fall 1999
B.S. Agriculture and Natural Resources - 15 students
B.S. Environmental Science - 32 students
B.S. Natural Resources - 104 students
The Department of Natural Resources Management & Engineering offers programs of graduate study leading to the Master of Science (M.S.) and Doctor of Philosophy (Ph.D.) degrees. Six areas of concentration include:
Graduate Profile 2000:
Adjunct Faculty: 3
Extension Faculty: 2
Master's Candidates: 30
Doctoral Candidates: 3
The programs within the Department of Natural Resources Management & Engineering are strategic to the long term economic and environmental health and welfare of the state of Connecticut. The Department has grown in the past five years with the addition of the Ph.D. program, in the number of faculty and students, and the growth of its research centers
Typical Library allocation: $42,000.00
Typical breakdown: $41,000.00, serials; $1000.00 monographs and other media
This amount is expended annually exclusively for scholarly information resources for the Department of Natural Resources Management & Engineering. Yet this amount by itself is misleading. Because of the diversity and interdisciplinary nature of many of the programs within NRME, the Department benefits greatly from the allocations in related programs in the sciences. In particular, NRME benefits by the library's support of related programs such as Ecology and Evolutionary Biology and Civil & Environmental Engineering.
Critical technologies and the sciences received an $86,000 increase to its base library collection development budget for 1999-2000, which increased the total sciences budget to $1,679,000. Taken together with the $222,250 of the Networked information budget devoted to science items, Science and Technology expenditures are now over 50% of our total collection budget.
Some of the electronic networked databases, which were contracted by the University of Connecticut Libraries last year and enhanced bibliographic access for NRME members, include the following:
Journals and other serially published materials are the basis of research in the sciences. Programs in NRME rely on a very broad range of journal literature. Most scientific journal literature has an effective "half life" of five to ten years. (See www.lib.uconn.edu/research/bysubject/nrmejournals.htm for a list of NRME journals.)
Some research materials in paper and other non-digital formats will remain important for the foreseeable future, especially since the archiving of journal articles in electronic format is not yet assured by many distributors of this format. Book materials will continue to be used by the students and, to a degree, by the faculty within NRME.
Material is selected to support the professional and research programs of the Department described under Section I. A. The major areas of research will be supported with purchases of appropriate journals, books, indexes, electronic access to information, and document delivery/interlibrary loans.
The University of Connecticut Libraries uses the approval plan services of Yankee Book Peddler to supply the bulk of new monographs. Books are received based on a profile that is specific in coverage for NRME. Notify slips are provided for items that fall outside the profile but which may be of interest. Some titles are selected and ordered from these slips. Publishers who do not discount to Yankee or produce fewer than five titles a year are not covered. In addition, catalogs from publishers and reviews from various sources are consulted for other materials that might be added to the collections. Specific suggestions from library users, including students and faculty, are always given full consideration.
Textbooks, popular reading, guide books, examinations, laboratory manuals, software and hardware manuals are generally not collected. Dissertations must be specifically requested for purchased.
In general, new journal purchases must be funded by the cancellation of other currently received titles. Expensive new title requests generally respond to a broad base of need, a major lack of coverage or an opportunity (as in the SPARC initiatives) to support a not-for profit competitor to an over-priced, commercial title. A track record of repeated DD/ILL use may also indicate possible need for a title.
When deciding which titles to retain and which to cut, a number of factors are considered, including: the inflation history of the particular title and that of its and publisher; the importance and reproducibility of graphics; the availability of the title among external suppliers; the general importance of the title for teaching and research; and the anticipated cost of supplying requests through DD/ILL. See below for a discussion of the more fluid situation of electronic journals.
Within the Library, many specific needs for the Earth Information System Program within NRME are provided through MAGIC (the Map and Geographic Information Center.)
In order to help NRME researchers locate the research materials they need, the University of Connecticut Libraries will use a combination of local collections, licensed electronic products, subject and program-based web links, current awareness services, and interlibrary loan and document delivery.
The current compliment of general electronic indexing, abstracting, full-text services, and current awareness services as well as those specific to NRME (see section Current Library Expenditures, Networked Services) provided by the Library seems sufficient to meet the above stated objective.
User enthusiasm and economic incentives have caused the library to embrace electronic only access to commercial as well as non-profit journal packages. With the subscription year that begins in January 2004, if a cost savings is available, the libraries are generally converting journal subscriptions that currently bring us both print and electronic copies to electronic-only provision.
We are making this change on a publisher-by-publisher basis. Many of our electronic journals do not come directly by license from the publisher, but instead through aggregator products such as Lexis-Nexis Academic, Dow-Jones, InfoTrac and Wilson Web. The arrangements between aggregators and publishers are constantly in flux. Only when titles are available through multiple aggregators, in a complete and reasonably current version will the cancellation of print be considered.
We have resisted going electronic-only up to now because of concerns about long-term, archival access. Commercial publishers cannot be relied upon to archive their content once the prospect of additional sales approaches nil. Although a solution is far from in place, we believe that technologies now under examination, with funding from the National Science Foundation among others, will yield solutions whereby the largest research libraries will undertake the distributed archiving of digital content in all our interest. We expect that even the largest commercial publishers will, ultimately, cooperate with such an arrangement.
One of the primary goals in the immediate future will be to identify the journals for which we have a subscription but not electronic access, and attempt to add said access. Often the stumbling block for doing so is the license agreement. Additionally, many of the society journals are only now being made available electronically. Often, online access to these titles is free with a print subscription. Retaining access to the already respectable menu of online journals provided by the Library is an ongoing library goal although this effort is becoming increasingly difficult. Because of unsustainable inflation of scholarly journals, electronic only access may be increasingly viewed as a viable option. The question of permanent access to reliable archives of this material is not yet resolved, making such a switch a risky venture.
Furthermore, electronic journals can be hot linked to web based indexes like Web of Science, and the electronic resources listed above. Additionally, the Library’s electronic journal locator, eCompass, facilitates the identification of specific e-journal titles "owned" by the Library (i.e., accessible via the University internet domain, ".uconn.edu".)
The NRME Library Liaison maintains a web page that organizes and promotes a wide range of electronic resources for NRME including locally licensed indexing/abstracting services and full-text resources located at: /research/bysubject/nature.htm. The liaison welcomes comments on improvements to the page and/or additional sites, which should be listed.
DD/ILL is an integral part of all our collection development and access plans. DD/ILL data is actively considered in relation to both journal purchase decisions and collection budget planning.
In future, data from the automated DD/ILL operations will be important in determining which journals we need to own locally or access electronically and which can be delivered from other libraries and document delivery services, in a timely and cost-effective manner.
As the literature in the sciences expands and journal subscription prices inflate at a rate greater than that of the budget, no one library is able to collect everything. We will rely more on cooperation between libraries in the form of joint purchases and licensing arrangements with regional library consortia. Hence, these factors may strongly influence what resources we provide access to and when.
Journals and electronic subscriptions require an ongoing commitment and will be reviewed on an annual basis. As long as for-profit publishers dominate the distribution of the scientific literature, price increases will outrun our resources and the number of journals to which we can continue to subscribe will diminish. In fact, the NRME journal budget is totally absorbed by the cost of ongoing journal subscriptions. Because journals are critical for all programs of natural resources management and engineering research and teaching, the clearest challenge in collection development for NRME is managing the journals budget and subscriptions list (see list at: /research/bysubject/nrmejournals.htm). The extremely high inflation rates for NRME journals will require a serials review/cancellation project in the coming year.
An equally important and very closely related challenge is managing the transition to electronic journals. There are major questions and concerns raised by this transition and no ready answers. As we purchase different packages and products, both library staff and NRME faculty and students must understand that we are experimenting in the acquisition of journals in this new medium and that permanent electronic access cannot be guaranteed for everything we initially provide. All journal users are encouraged to be active participants in the promotion and evaluation of electronic journals within their subject areas.
The future of collecting to support Natural Resources
Management & Engineering in a changing information
The library anticipates both continuing inflation in the unit cost of print and electronic publications, and expanding demand for new products and services. We do not expect the University to solve this problem by increasing our share of its limited resources. We hope for a continuation of our current level of support, but cannot regard it as guaranteed. Increasingly though, measures of user behavior: circulation by classification and patron affiliation; database use; and ILL/document delivery activity; will play a role in budget decision-making.
The significant evolution in collection development and access patterns requires enhanced communication between library staff and the faculty and students they serve. Ongoing dialogue will help ensure that the best choices are being made and that users are knowledgeable about emerging kinds of library resources in terms of access and intelligent use and the risks involved in some of these choices. The Library Liaison Program will continue to be the primary vehicle for this kind of contact.